Board Meeting Notice and Agenda Format (Companies Act, 2013)

BOARD MEETING NOTICE AND AGENDA - APPOINTMENT OF ADDITIONAL DIRECTOR [On the Letterhead of the Company] NOTICE OF BOARD MEETING Notice is hereby given that Meeting No. [__] of the Board of Directors of [COMPANY NAME] will be held on [Day], [Date] at [Time] at the Registered Office of the Company at [Full registered office address] [or: through Video Conferencing, VC facility details: ________] to transact the business set out in the Agenda below. Directors who intend to participate through Video Conferencing are requested to intimate the Company Secretary / Director at least [2 days] prior to the date of the meeting. By Order of the Board For [COMPANY NAME] ______________________ [Name] Director / Company Secretary DIN: [________] Date: [Date] Place: [Place] AGENDA Item 1: To grant leave of absence, if any. Item 2: To take note of the consent (Form DIR-2) and the intimation of non-disqualification (Form DIR-8) received from [Name of appointee]. Item 3: To consider and, if thought fit, to appoint [Name of appointee] (DIN: [________]) as an Additional Director of the Company under Section 161(1) of the Companies Act, 2013, and to authorise filing of Form DIR-12. Item 4: To transact any other business with the permission of the Chair. NOTES ON AGENDA Item 3: [Name of appointee] has expressed willingness to join the Board. His consent in Form DIR-2 under Section 152(5) and his intimation in Form DIR-8 under Section 164 of the Companies Act, 2013 are placed before the meeting. Under Section 161(1), an Additional Director holds office up to the date of the next Annual General Meeting or the last date on which the Annual General Meeting should have been held, whichever is earlier, and is thereafter required to be regularised by the shareholders to continue as a Director.