Form DIR-8 — Intimation by Director Format (Companies Act, 2013)

Quick Summary: Form DIR-8 is the statutory intimation by a proposed director under Section 164(2) of the Companies Act, 2013 and Rule 14(1) of the Companies Rules, 2014, certifying that the appointee is not disqualified due to defaults in any existing directorships. It must be provided prior to the Board Meeting.

Download Verified Drafting TemplateBookman Old Style 12pt with statutory placeholders

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Who Signs:Signed by the Appointee Director

When Needed / Filed:Submitted to Company before appointment; preserved in secretarial records

Specimen Format (Complete Text)

Draft template for reference

FORM DIR-8 - INTIMATION BY DIRECTOR FORM DIR-8 Intimation by Director [Pursuant to Section 164(2) of the Companies Act, 2013 and Rule 14(1) of the Companies (Appointment and Qualification of Directors) Rules, 2014] Registration No. of Company / CIN: [____________________] Nominal Capital: Rs. [__________] Paid-up Capital: Rs. [__________] Name of Company: [COMPANY NAME] Address of its Registered Office: [Registered Office Address] To, The Board of Directors of [COMPANY NAME] I, [Full Name of Appointee], son/daughter/wife of [Father's/Spouse's Name], resident of [Residential Address], having DIN [________], proposed to be appointed as a Director on the Board of [COMPANY NAME], hereby give notice that I am not disqualified to become a Director under sub-section (1) and sub-section (2) of Section 164 of the Companies Act, 2013. I further certify that: 1. I have not been disqualified to act as a Director under Section 164(1) of the Companies Act, 2013. 2. I am not a Director in any company which: (a) has not filed financial statements or annual returns for any continuous period of three financial years; or (b) has failed to repay the deposits accepted by it or pay interest thereon or to redeem any debentures on the due date or pay interest due thereon or pay any dividend declared and such failure to pay or redeem continues for one year or more. Particulars of companies in which I am a director as on date: 1. [Company Name 1] - CIN: [______________] - Default: None 2. [Company Name 2] - CIN: [______________] - Default: None ______________________ Signature: [Signature of Appointee] Name: [Full Name of Appointee] DIN: [________] Date: [Date] Place: [Place]

Common Compliance Mistakes

Failing to check 3-year non-filing in previous directorships

Risk: Director appointment becomes void ab initio under Section 164(2)(a)

Correct procedure: Conduct a thorough MCA portal check on all companies where the appointee is a director to confirm annual returns and financial statements are up to date.

Frequently Asked Questions

What is Form DIR-8 and why is it required?

Form DIR-8 is a statutory declaration made by a proposed director under Section 164(2) read with Rule 14(1) of the Companies Rules, 2014, confirming that they are not disqualified from acting as a director on account of non-filing of financial statements or default on deposits/debentures in any company.

Is Form DIR-8 uploaded to the MCA portal?

Form DIR-8 is primarily retained in company secretarial records and placed before the Board at the appointment meeting. While some ROCs request it as an optional attachment to Form DIR-12, its statutory requirement is internal board satisfaction before appointment.

How often must Form DIR-8 be submitted by existing directors?

Under Rule 14(1), every director must submit Form DIR-8 before appointment or re-appointment, and annually in each financial year before the close of the financial year.

Step 1: Verify DIN & Statutory Eligibility Step 3: Issue Board Meeting Notice & Agenda